Privacy policy

Introduction

The Eileen Fair Charitable Trust (“we,” “us,” or “our”) respect your privacy and are committed to protecting the personal information you share with us.

This Privacy Policy outlines the principles we follow in managing your personal information in a manner that respects your privacy rights and complies with applicable laws, including the Privacy Act 2020 (NZ)including the Information Privacy Principles (IPP) numbered 1 to 13 contained in section 22 of the Act.

Scope of this Policy

This Privacy Policy applies to all personal information that we collect through our website and other online platforms.

Consent

By using our website, you consent to the collection, use, and sharing of your personal information as described in this Privacy Policy. Where required by the Privacy Act 2020, we will obtain your explicit consent before using your personal information for a purpose not outlined in this policy.

What Information We Collect

Personal Information

We may collect personal information that you provide to us directly, such as your name, email address, phone number, mailing address and your IP address when you:

  • Contact us via our website or email
  • Subscribe to our newsletter
  • Apply for a prize, scholarship or charitable support
  • Make an inquiry
  • Participate in our surveys or promotions

Non-Personal Information

We may also collect non-personal information such as:

  • Browser type and version
  • Pages visited on our website
  • Time and date of visits
  • Referring website addresses

This information is used to improve our website and services and in most cases does not personally identify you.

We only collect personal information necessary to fulfill the specific purposes outlined in this Privacy Policy, as required under IPP 1, found under s22 of the Privacy Act 2020. We will take reasonable steps to ensure you are aware of the purpose of collection at the time of providing your information.

How We Use Your Information

We use the personal information we collect to:

  • Assess prize applications, applications for academic support and requests for charitable support
  • Provide and improve our operations
  • Respond to your inquiries and requests
  • Process applications and payments
  • Send you promotional materials, newsletters, and other communications
  • Conduct surveys and research
  • Comply with legal obligations

How We Share Your Information

We may share your personal information with:

  • Third-party service providers who assist us in operating our business, such as payment processors, shipping companies, and email marketing services
  • Law enforcement agencies, regulatory bodies, or other parties when required by law
  • Other parties with your consent or at your direction

We do not sell, trade, or rent your personal information to third parties for their marketing purposes.

Data Security

We take reasonable steps to protect your personal information against unauthorized access, loss, or alteration. However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee its absolute security.

Data Sovereignty

Personal information collected may be stored on servers located in New Zealand or overseas. Where data is stored overseas, we ensure that the storage complies with New Zealand privacy laws and that equivalent protections are in place, as required by the Privacy Act 2020.

If we transfer your personal information to third parties located outside New Zealand, we will take reasonable steps to ensure that the recipient protects your personal information in a manner comparable to New Zealand’s privacy laws, as required under IPP 12, s22 of the Privacy Act 2020.

Accessing and Correcting Your Information

Under the Privacy Act 2020, you have the right to access and request correction of any personal information we hold about you. If you would like to review, update, or delete your personal information, please contact us at info@eileenfair.org.nz. If you believe we have breached your privacy, you may also lodge a complaint with the New Zealand Privacy Commissioner at https://privacy.org.nz.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve your browsing experience. By continuing to use our website, you consent to the use of cookies. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookies Policy or contact us at info@eileenfair.org.nz.

Data Retention and Disposal

We retain personal information only for as long as it is necessary to fulfill the purposes outlined in this policy or as required by law. Once personal information is no longer needed, we securely dispose of it in accordance with the Privacy Act 2020.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any third-party websites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website and indicating the date of the latest revision.

Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at info@eileenfair.org.nz.